Global and International Studies Student Handbook:
Please visit our following directories:
Academic Advisor Directory
Administrative Staff Directory
CGIS Staff Directory
Key Offices at KU:
COGA oversees graduate affairs and administers university policy for programs within the College of Liberal Arts & Sciences. The COGA Website contains comprehensive information on requirements and processes pertaining to graduate education at KU. Most common questions can be answered with the information provided there, including questions regarding enrollment changes and forms, University policies regarding exams and committee requirements, and University graduation requirements.
COGA reviews all student petitions of University and College policy, issuing decisions on behalf of the College or referring as required to a faculty committee and/or the Office of Graduate Studies. The more common student petitions relate to Enrollment, Leave of Absence, and Time Limit Extensions.
COGA is a resource if you have any questions about petitions or graduation requirements that your department is unable to answer. Refer to the COGA Website for current staff contact information.
General Admissions Policies & Procedures:
Additional Global and International Studies admissions requirements can be found here: http://global.ku.edu/how-apply
We admit students for fall and spring semesters. For domestic students, the fall admissions deadlines are April 1 and June 15, and the spring admissions deadlines are October 1 and November 15.
International applicants should apply by the April 1 deadline for fall or the October 1 deadline for spring.
Please visit http://global.ku.edu/graduate to see the requirements for Admissions.
Although the online application asks you to self-report your GRE scores, an official Graduate Record Examination (GRE) score report must be directly sent from GRE to KU. KU’s GRE/TOEFL Code: 6871
Although there is an option for uploading unofficial transcripts to the online application, official transcripts should also be sent from those previous institutions directly to KU via mail or email.
Official Transcripts may be submitted to the following:
1450 Jayhawk Blvd.
313 Strong Hall
Lawrence KS 66045
Or by email at: firstname.lastname@example.org
For questions regarding transcripts, please visit: http://graduate.ku.edu/transcripts
For questions regarding references, please visit: http://graduate.ku.edu/references
English Proficiency Requirements can be found here:
Official Graduate Studies policy on English Proficiency Requirements:
To continue in the program, students admitted provisionally must meet additional requirements placed on them upon admission by the Director of Graduate Study (i.e. must earn at least a 3.0 GPA in the first semester of graduate coursework at KU).
For more information on Provisional Admission, please visit: http://policy.ku.edu/graduate-studies/admission-to-graduate-study
- was dismissed from a program at KU;
- was voluntarily discontinued (formally withdrew) from a graduate program;
- completed the graduate degree program; or
- most recently enrolled as a non-degree-seeking graduate student.
Before completing the Permit to Re-enroll form, students should verify with their graduate program that they are eligible to complete this form.
To complete the permit to re-enroll application, visit KU Graduate Permit to Re-Enroll.
Dismissed students and those who withdrew from the program must submit a full application.
Students will not be considered for readmission if they are currently on a leave of absence, if they have not been enrolled in the past year or have earned a degree from the graduate degree program.
General Academic Guidelines:
For additional information on good standing, as well as probation and dismissal procedures for those students that do not meet the requirements for good standing, please visit the official Graduate Studies policy on Good Academic Standing
For more information on specific petitions, please visit: http://coga.drupal.ku.edu/for-departments/petitions
In cases where the policy or requirement is a departmental requirement the graduate faculty will issue a final decision.
Please consult with your academic advisor regarding any questions or exceptions.
Option #2 (Exam)- students choosing this option must take an additional 3 credit hours, corresponding to one of their two coherent clusters. In the final semester, the student must successfully complete a written examination over the course content and the student’s regional and substantive areas of focus. Students receive comprehensive questions over the areas mentioned above and are given 72 hours to responds to each of the three questions with a minimum of ten pages of text. Students considering this option should consult the graduate director first.
In order to select a Non-Thesis Option, you must consult with your advisor and seek permission from the Program Director.
For more information, please visit: http://global.ku.edu/non-thesis-option
The thesis defense date must be established and submitted to the graduate advisor at least three weeks prior to the defense.
The thesis must be submitted to the defense committee, the graduate director, and the graduate advisor a minimum of 10 days prior to a scheduled defense date. Failure to do so will result in the defense date being pushed back, even if this changes the student’s semester of completion.
For more information on Thesis requirements, please visit: http://global.ku.edu/thesis-option
At the beginning of the semester that you plan to graduate, please apply for graduation. Step by step instructions can be found here.
The Beginning of the semester that you plan to graduate:
- Please meet with your advisor to make sure that you have fulfilled all degree requirements. Master’s Degree Checklist can be found here.
- Apply for graduation through Enroll and Pay.
- Step by step instructions can be found here.
- You MUST apply for the semester in which you intend to graduate. If you have applied previously and did not meet that graduation deadline, the AFG DOES NOT roll over into another semester, therefore, you must re-apply.
- Meet with your Thesis Advisor to discuss timeline of finishing thesis.
- Continue to check in with them throughout the semester to ensure you are making the necessary progress.
4-6 weeks before Graduation Deadline (See Semester Specific Deadlines):
- Schedule Thesis Defense with your Thesis Committee and Academic Advisor
- Work with your advisor to make sure all necessary documents have been submitted to the College Office of Graduate Affairs.
- Your advisors will need the follow:
- When you plan to graduate
- Official Thesis Name
- Date and Location of Thesis Defense
- Committee Chair & Members
- Your advisors will need the follow:
0-4 Weeks before Graduation Deadline (See Semester Specific Deadlines):
- Thesis Defense
- Thesis Defense Documentation Submission
- After Defense, please submit your Thesis Outcome Form to your advisor within one week of your defense.
- Complete any necessary edits on your Thesis
- Once thesis is final, please submit to your chair for his or her final review and to gain his or her signature on your acceptance page.
- Please submit your acceptance page to your advisor or to COGADocs@ku.edu.
- Electronic Thesis Submission
- Comply with Thesis instructions and formatting requirements
- Submit the PDF version of your thesis to the UMI/Proquest submission site
- Your submission will be verified by COGA to check for formatting errors only. You will receive email communications indicating if there are revisions to formatting requested or if your submission has been accepted. These checks may not always occur prior to the Application for Graduation deadline. This will not impact your graduation date. If you have submitted your thesis by the Application for Graduation deadline, this item is considered complete for purposes of graduation.
- COGA does not submit the final approval of your work to UMI/ProQuest until after the degree verification process is complete. This is after the end of the semester in which you graduate. Your work will not be available through UMI/ProQuest until that time. COGA makes every attempt to deliver your submission in a timely manner; however this process may be lengthier due to larger numbers of graduates in a particular semester, etc.
- Pay any fees to UMI/ProQuest (if applicable)
- There is an optional copyright fee. You may also order bound copies for an additional cost.
- Questions about the processing of bound copies should be directed to UMI/Proquest, as COGA is not involved in this process.
- ETD Release Form:
- Please review and sign the form: http://clas.ku.edu/sites/clas.ku.edu/files/docs/KU_ETD_release_form.pdf
- Creative Writing MFA/PhD students can find their specific release form here
- On section A.1. COPYRIGHT, one or both boxes must be checked. Selection of one or both of these options also serves as verification that you understand and agree with the copyright statement above.
- If you need to place an embargo on your thesis, you must also obtain your Director of Graduate Studies original signature. Please note, if you choose to embargo your thesis, your submission will still be delivered to UMI/ProQuest and you will receive notification of this as stated above. However, your request for embargo is noted in the delivery checklist. Note that embargos will expire at the end of the given period starting with the month of graduation. Upon expiration of an embargo your work will be publicly available.
- For more information, please refer to our ETD FAQs sheet.
|Signed Outcome Form & Title Page||Submit to Advisor|
|Signed Acceptance Page||COGADOCS@ku.edu|
|ETD Release Form||COGADOCS@ku.edu|
|Application for Graduation||Enroll & Pay|
|Submission of Final Electronic copy of Thesis||UMI/Proquest|
For more information on UMI/Proquest formatting and submission, please visit Graduate Studies Thesis Formatting.